HVAC
HVAC job management software for dispatch, service and billing
HVAC runs on dispatch and history. TradePilot puts today's calls on a board your techs can work from, keeps equipment and service history on the customer record, and bills the visit before the truck is back.
What slows hvac businesses down
- Dispatching by phone call and text thread
- No record of what equipment is at each address
- Maintenance agreements that quietly lapse
- Techs writing hours on paper and losing them
How hvac work runs in TradePilot
- 01
Take the service call
Log the lead with the address, system and urgency.
- 02
Dispatch the tech
Assign from the schedule board and the tech sees it instantly.
- 03
Document the visit
Notes and photos stay on the job and the customer record.
- 04
Invoice and collect
Parts and labor invoiced with an online payment link.
Features that matter here
Dispatch board
Drag jobs across the day and assign techs.
Recurring maintenance
Seasonal tune-ups scheduled on an interval automatically.
Crew time tracking
Clock in, clock out and lunch breaks from a phone.
Job costing
Parts, labor and margin per job on the reports page.
HVAC pricing
Dispatch with multiple techs and time tracking are on the Business plan. Every paid plan starts with a 7-day free Pro trial and renews automatically unless you cancel first.
Free
$0/mo
Run one job all the way through, start to finish.
- 1 user, up to 25 customers
- 1 estimate and 1 invoice per month
- Lead pipeline, scheduling and customer portal
- Card payments (standard processing fees)
- Your listing in the contractor directory
Pro
$29/mo
Everything TradePilot does, sized for the owner-operator.
- Every feature unlocked — nothing held back for the bigger plans
- 2 users, unlimited customers, estimates and invoices
- AI estimate assistant: describe or record the job, get the line items
- Crew tools, time tracking, job costing and profit per job
- Recurring jobs, invoice reminders and review requests
- Your logo and colors on every PDF, portal and email
- 250 AI actions and 45 voice minutes a month (walkthrough + AI talk)
Try Pro free for 7 days — cancel anytime
Business
$79/mo
Same product. Room for the crew.
- 7 users included, with owner, office manager and crew roles
- Extra seats $8/month each, added any time
- 800 AI actions and 150 voice minutes, shared by the team (walkthrough + AI talk)
- Priority support
7 users included
Growth
$199/mo
Multiple crews, multiple locations, one office.
- Unlimited users
- Separate locations and crews, each with their own schedule and numbers
- 2,500 AI actions and 400 voice minutes, shared by the team (walkthrough + AI talk)
- Premium support with faster response times
HVAC software questions
Software for other trades
Start running your hvac business on TradePilot
Free to start. No card needed for the Free plan.